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AI consultancy in Flanders

AI consultant in Flanders

Crux Digits advises Flemish organisations on where AI pays off, then builds and runs the software, at fixed prices and from the Utrecht region, about two hours from Antwerp. This page sets out what works differently in Belgium in 2026: the kmo-portefeuille, the AI Act supervisor, the works council and e-invoicing.

By Tom Joseph · Last updated: 17 September 2026

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In short

Belgian companies already use AI more than Dutch ones: 34.5% against 33.2% in 2025, with an EU average of 20.0% (Eurostat). What a Flemish company needs is not an introduction but a project that holds up under Belgian rules. Since 1 February 2026 the kmo-portefeuille no longer funds AI advice, only training and cybersecurity advice; the AI Act transparency duties apply from 2 August 2026, with the BIPT as the Belgian supervisor; and CAO no. 39 asks you to inform and consult the works council before introducing technology with collective consequences. Crux Digits works in three fixed steps: an AI audit at €2,500, a Production-ready MVP at €20,000 and production from €50,000, excl. VAT, with all code handed over.

An AI project in Flanders

From one process to a system in use

Five steps, each with a fixed price or a clear decision, and the Belgian rules built in.

Start
Pick one process
The one that costs the most time each week and already has data behind it.
Audit, €2,500
Measured on your data
One to two weeks: the process measured, the data checked, a business case and a go or wait.
CAO no. 39
The works council first
Where work organisation changes, inform and consult the works council before introduction.
MVP, €20,000
Built in your systems
Four to six weeks: a working version on your data, tested against the current way of working.
On site
Go-live in Flanders
Discovery and go-live on site, about two hours from Utrecht, with all code handed over.

Belgium in 2026

What works differently in Belgium

Topic	The Belgian rule	What it means for an AI project
Subsidy	kmo-portefeuille: training 30% (small) or 20% (medium), up to €7,500 support a year; advice abolished on 1 February 2026 except cybersecurity advice	Budget the training part separately; advice and build work are not subsidised. The provider must be registered for the kmo-portefeuille
AI Act supervision	BIPT is the lead market surveillance authority; Article 50 transparency from 2 August 2026; Annex III high-risk from 2 December 2027	A chatbot or AI-written public text needs disclosure now; high-risk uses have until December 2027
Employees	CAO no. 39: inform and consult the works council before introducing new technology with collective consequences	Plan the consultation into the timeline; it often sets the real start date
Invoicing	Structured B2B e-invoicing via Peppol mandatory since 1 January 2026	Invoices arrive as data; the remaining work is matching, exceptions and approval
VAT	B2B services from a Dutch supplier are normally invoiced with the VAT reverse-charged to the Belgian customer	Our invoices show both VAT numbers and no Dutch VAT; confirm with your accountant

Where AI pays

Four processes that return money in Flanders

Documents: purchase invoices, delivery notes, contracts and work orders read into Exact Online, Odoo, WinBooks or Octopus. With Peppol the invoice itself is structured, so the value moves to matching and exceptions.
Customer service: recurring questions answered from your own documentation in Dutch and French, handed to a colleague when the answer is not there.
Quotes and follow-up: quotes drafted from standard components and followed up automatically in Teamleader or your CRM.
Planning and forecasting: stock, staffing or delivery times forecast from your own history.

Colleagues listening to a presentation around a table in a Flemish company canteen — Cao nr. 39 puts the works council before the technology, not after it.

How we work

Working with Crux Digits from Utrecht

We are a Dutch AI consultancy and software company founded in 2022, working in Dutch and English. Discovery sessions and go-lives happen on site in Flanders; the build runs remotely with a fixed weekly rhythm. In Belgium we built a licence plate recognition proof of concept for the Municipality of Antwerpen. Before you commit to anything, the EU AI Act risk checker shows which duties apply to your system, and our Flemish guides go deeper on kmo-portefeuille and VLAIO support, the AI Act for Flemish SMEs and what Peppol leaves to automate.

Cost

Fixed prices, the same on both sides of the border

AI audit and strategy, €2,500: one process measured on your own data, with a business case and a go or wait on building. Production-ready MVP, €20,000: a working version on your data, in your systems, tested against the current way of working. Production, from €50,000: integrated, monitored and handed over, including all source code. All prices excl. VAT. For the Dutch market page see AI consultant in the Netherlands; for software without AI see custom software development in Belgium.

Scope

What is included, and what is not

So you can price the gap before a call rather than after one.

In scope

The Belgian rules judged per use case. The AI Act with the BIPT as supervisor, the GDPR basis, and the works council consultation under CAO no. 39 placed in the timeline where it belongs.
Discovery and go-live on site in Flanders. The build runs remotely from the Utrecht region, about two hours from Antwerp.
Invoicing that fits Belgian bookkeeping. In euro, with the VAT reverse-charged for Belgian businesses and both VAT numbers on the invoice.
The code, models and prompts. In your repository, under your licence, with the documentation. You can hand the whole thing to another supplier and have them continue.

Not in scope

kmo-portefeuille funding for the advice. The advisory pillar was abolished on 1 February 2026 except for cybersecurity advice. Training may still qualify. We budget the two separately so nothing is assumed.
Infrastructure, service desk and systems management. We are an AI partner, not an ICT partner. Your existing supplier or internal team keeps the estate, the workplace and the helpdesk, and we build inside their standards.

Buyer guides

Compare further

Custom software development in Belgium AI consultant in the Netherlands What an AI project costs

FAQ

Frequently asked questions

Does Crux Digits work for Belgian companies?

Yes. We work for Flemish organisations from the Utrecht region, on site for discovery and go-live and remotely for the build, in Dutch or English. Invoicing is in euros with the VAT reverse-charged for Belgian businesses.

Does the kmo-portefeuille cover AI consultancy?

Not since 1 February 2026. The advice pillar was abolished except for cybersecurity advice. AI training still qualifies, at 30% for small and 20% for medium-sized companies up to €7,500 support a year, provided the training provider is registered for the kmo-portefeuille.

Who supervises the AI Act in Belgium?

The BIPT is Belgium's lead market surveillance authority for the AI Act, with FOD Economie coordinating. The Article 50 transparency duties apply from 2 August 2026; the Annex III high-risk requirements from 2 December 2027.

Do we need to involve the works council?

When the AI changes work organisation or employment with collective consequences, CAO no. 39 requires informing and consulting the works council, in principle before introduction. We build that step into the project plan.

How is VAT handled when a Dutch company invoices us?

For B2B services the VAT is normally reverse-charged to the Belgian customer, so our invoice shows both VAT numbers and no Dutch VAT. Your accountant confirms the treatment for your situation.

What does an AI project cost in Flanders?

Our fixed steps are an AI audit at €2,500, a Production-ready MVP at €20,000 and production from €50,000, excl. VAT, with all code handed over. The audit states the expected return in your own numbers before anything is built.

Pick one process in your company

Book a free consultation. You get a straight answer on what it would take, and whether it is worth doing.

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