A custom HR assistant that answers policy, leave and benefits questions straight from your own handbook — grounded, AVG-proof and owned by you, not another SaaS subscription.
Last updated: 11 June 2026
AI for HR is a custom assistant grounded in your own handbook and HR policies. It answers leave, benefits and policy questions, automates onboarding and generates HR documents — deflecting routine tickets so your team focuses on people. At Crux Digits it runs on fixed prices: a €2,500 audit, a €20,000 proof-of-concept, and production from €50,000.
Most HR time is eaten by the same repeated questions and manual paperwork. A grounded HR assistant handles the routine so People Ops can focus on the human work. Where it earns its keep:
HR data is among the most sensitive data you hold, so we build for privacy first. The assistant is grounded in your handbook and policies with RAG (retrieval-augmented generation): every answer is drawn from your approved documents and cites its source, so it does not hallucinate rules that don't exist. It runs on your terms — EU-hosted options, role-based access, no employee data used to train public models — keeping you AVG-proof and EU AI Act-ready.
A few concrete tasks, what the AI does, and the outcome your team feels:
| HR task | What the AI does | Outcome |
|---|---|---|
| Leave & policy questions | Answers from your handbook with the source cited | Instant answers, fewer repeat tickets |
| Onboarding a new hire | Guides through documents, systems and first-week steps | Faster time-to-productive, consistent experience |
| Standard HR letters | Drafts from your approved templates and wording | Minutes instead of manual copy-paste |
You always know the number before we start. We work in fixed bands: a €2,500 audit to map your handbook, systems and highest-volume HR questions; a €20,000 proof-of-concept to prove the assistant on your real content; and production from €50,000 for the owned, integrated build. You own the result — code, model choices and data.
Three steps, each with a clear deliverable. The audit (€2,500) maps your policies, tools and the questions that flood HR most. The proof-of-concept (€20,000) puts a working assistant on your own handbook so you can test the answers before committing. Production (from €50,000) hardens it, integrates your HR systems and hands you a solution you fully own. Curious what a custom agent looks like end-to-end? See AI agent development.
We work in fixed prices: a €2,500 audit to scope your handbook and highest-volume questions, a €20,000 proof-of-concept on your real content, and production from €50,000 for the fully owned, integrated build. No hourly surprises — you know the number before we start.
Yes — HR data is sensitive, so we build privacy-first. The assistant is grounded only in your approved documents, supports EU-hosted infrastructure and role-based access, and never uses employee data to train public models. It is designed to keep you AVG-proof and EU AI Act-ready.
No. It uses RAG (retrieval-augmented generation), so every answer is drawn from your own handbook and policies and cites its source. If the handbook does not cover something, it says so and routes to a human rather than guessing.
Off-the-shelf chatbots answer from generic training data and lock you into their SaaS. We build a custom assistant grounded in your specific handbook, integrated with your systems, that you own outright — code, data and model choices included.
Yes. The production build integrates with your HRIS, document stores and ticketing so answers stay in sync with your live policies and routine requests are handled end-to-end. We scope the integrations in the €2,500 audit.
Start with a €2,500 audit or the free AI-readiness scan, and see exactly where a grounded, AVG-proof HR assistant pays off in your organization.
Book your AI for HR audit